We are looking for a highly organized and proactive Warehouse Operations Coordinator to oversee the daily activities of our logistics center. This position plays an essential role in ensuring warehouse operations run efficiently, orders are processed accurately, and workflows remain on schedule.
As a Warehouse Operations Coordinator, you will collaborate with warehouse staff, suppliers, transport partners, and internal departments to maintain smooth operations while continuously improving warehouse performance. The ideal candidate is detail-oriented, solution-focused, and thrives in a fast-paced operational environment where accuracy and efficiency are top priorities. The role combines hands-on warehouse coordination with administrative responsibilities, making it ideal for professionals who enjoy both operational leadership and process management.
Job Overview
| Job Title | Warehouse Operations Coordinator |
|---|---|
| Department | Warehouse & Logistics |
| Employment Type | Full-Time |
| Work Location | Office-Based |
| Reports To | Warehouse Operations Manager / Logistics Manager |
| Industry | Logistics & Supply Chain |
| Experience Required | Previous experience in warehouse operations, logistics, or supply chain |
| Languages Required | English and Romanian (Conversational) |
| Key Skills | Warehouse Operations, Inventory Management, WMS, ERP, Communication, Team Coordination, Problem Solving, Process Improvement |
Key Responsibilities
As a Warehouse Operations Coordinator, you will:
- Coordinate daily warehouse activities across receiving, assembly, shipping, ticket resolution, and internal communication processes.
- Ensure all warehouse operations are completed accurately, safely, and within established deadlines.
- Monitor operational workflows to maintain high productivity and quality standards.
- Identify workflow inefficiencies and recommend practical process improvements.
- Collaborate with suppliers, transportation providers, and internal teams to ensure timely deliveries and smooth logistics operations.
- Resolve operational issues, shipping delays, and customer-related escalations promptly.
- Supervise and support a small warehouse team while maintaining productivity and performance.
- Organize daily priorities and allocate tasks efficiently.
- Provide guidance and assistance to team members during daily operations.
- Utilize warehouse systems to manage inventory, shipments, customer orders, and operational activities.
- Monitor warehouse KPIs, including inventory accuracy, order fulfillment, shipment performance, and support tickets.
- Prepare operational reports and provide performance insights to management. Modern warehouse coordinators are also expected to support continuous improvement initiatives and maintain clear communication across departments.
Required Qualifications
Essential Requirements
- Previous experience in warehouse operations, logistics, or a similar operational environment.
- Strong understanding of warehouse procedures, transportation processes, and supply chain operations.
- Conversational proficiency in both English and Romanian.
- Excellent organizational and time management skills.
- Strong analytical thinking and problem-solving abilities.
- Effective verbal and written communication skills.
- Experience using ERP, CRM, Warehouse Management Systems (WMS), inventory management software, or similar operational platforms.
- Comfortable working on-site in a fast-paced warehouse environment.
Preferred Qualifications
Candidates with the following experience will have an advantage:
- Experience leading small warehouse teams or coordinating daily warehouse activities.
- Knowledge of courier services and transportation management.
- Experience with international shipping and logistics.
- Understanding of inventory planning, stock forecasting, and inventory control.
- Knowledge of the Ukrainian language.
Essential Skills
Successful candidates should demonstrate:
- Strong organizational abilities
- Leadership and team coordination
- Critical thinking and problem-solving
- Attention to detail
- Excellent communication skills
- Time management
- Adaptability in dynamic warehouse environments
- Data analysis and reporting
- Customer-focused mindset
- Proficiency with warehouse software and logistics systems
Why Join Us?
Joining our team means becoming part of a global organization committed to making a meaningful impact while supporting professional growth and innovation.
What We Offer
- Opportunity to work with an international company driven by a strong social mission.
- A collaborative workplace where innovative ideas are encouraged.
- Professional development and long-term career growth opportunities.
- Supportive and inclusive team culture.
- Competitive paid time off, including:
- 20 paid vacation days
- Paid national holidays
- Office-based working environment with direct collaboration across teams.
Build Your Career With Us
If you’re passionate about logistics, operational excellence, and continuous improvement, we’d love to hear from you. Join our growing team and help us create smarter, faster, and more efficient warehouse operations while making a real impact every day.
